Purchase Manager

Ethics Infotech is seeking a highly skilled Purchase Manager with 5+ years of experience in – Computer Equipment, Peripherals & Accessories to lead strategic sourcing and procurement for our department. This individual will bring complete, subject-matter-expert-level knowledge of computer equipment, peripherals, and accessories categories, OEM ecosystems, and distributor networks, and will be accountable for optimizing total cost of ownership (TCO), strengthening supplier relationships, and ensuring uninterrupted equipment availability across the organization's technology and project portfolios. This is a high-visibility role requiring strategic thinking, deep technical fluency, and strong commercial negotiation capability.

Job Location: Vadodara

Office Hours: 09:30 am to 7 pm

Working Days: Mon – Sat

Weekly Off: 1^st, 3^rd & 5^th Sat

Experience: 5+ Yrs

Strategic Sourcing & Category Management

•     Own end-to-end category management for computer equipment, peripherals, and accessories — desktops, laptops, servers, networking infrastructure (routers, switches, firewalls), storage systems, peripherals, and embedded/automation equipment components

•     Develop and execute category-specific sourcing strategies aligned with organizational technology roadmaps and project pipelines

•     Build and continuously optimize a diversified, resilient supplier ecosystem across OEMs, authorized distributors, and system integrators

•     Monitor global and domestic computer equipment, peripherals, and accessories market trends, product lifecycle transitions, and end-of-life (EOL)/end-of-support (EOS) timelines to inform proactive sourcing decisions

OEM & Distributor Relationship Management

•     Cultivate and manage strategic relationships with leading computer equipment OEMs (Dell, HP, Lenovo, Cisco, and equivalent tier-1 manufacturers) and their authorized channel partners

•     Negotiate partner-level pricing, volume discounts, rebate structures, and preferred-partner agreements

•     Evaluate and onboard new vendors through a structured supplier qualification and due-diligence process

•     Conduct quarterly business reviews (QBRs) with key suppliers to align on performance, pricing, and roadmap

Technical Evaluation & Specification Management

•     Maintain comprehensive, current knowledge of computer equipment, peripherals, and accessories specifications, interoperability standards, and configuration requirements across product categories

•     Partner cross-functionally with IT, engineering, and project teams to translate infrastructure and project requirements into precise technical purchase specifications

•     Lead technical and commercial bid evaluations to ensure full compliance with specification, quality, and performance requirements

Commercial Negotiation & Cost Optimization

•     Lead competitive bidding processes (RFQ/RFP/RFI) and structured negotiations to secure optimal pricing, warranty terms, and AMC/support agreements

•     Drive total cost of ownership (TCO) reduction through bulk procurement strategies, distributor incentive programs, and OEM partnership benefits

•     Deliver measurable, sustained cost savings and cost-avoidance outcomes against annual procurement budgets

•     Conduct continuous price benchmarking and market intelligence to maintain competitive sourcing positions

Procure-to-Pay (P2P) & ERP Operations

•     Own the full procure-to-pay (P2P) lifecycle for computer equipment, peripherals, and accessories — requisition, purchase order issuance, goods receipt (GRN), invoice reconciliation, and closure

•     Ensure procurement transactions are accurately maintained within the ERP system (Odoo or equivalent) with full audit traceability

•     Enforce purchase approval workflows and authorization matrices in accordance with internal controls and delegation of authority (DOA)

Asset Lifecycle, Warranty & AMC Management

•     Oversee computer equipment asset tracking, warranty documentation, and AMC/support contract lifecycle management

•     Manage warranty claims, RMA processes, and vendor-led repair or replacement coordination

•     Partner with IT and warehouse teams on inventory planning, safety stock levels, and replenishment cycles

Compliance, Risk & Contract Governance

•     Ensure full procurement compliance with statutory and tax regulations (GST, TDS) and applicable import/customs requirements

•     Draft, negotiate, and manage vendor contracts, purchase agreements, and service-level agreements (SLAs)

•     Identify, assess, and mitigate supply chain risk, including single-source dependency and component shortage exposure

•     Maintain audit-ready documentation to support internal, statutory, and customer-driven audits

Analytics, Reporting & Continuous Improvement

•     Deliver periodic procurement MIS reports, spend analytics, and cost-savings dashboards to senior leadership

•     Track and report against defined procurement KPIs and OKRs

•     Champion digitization and process automation initiatives (e-procurement, e-sourcing platforms) to enhance efficiency and governance

•     Drive continuous improvement in procurement policy, process, and supplier governance frameworks